Windows Copying and pasting Folders and Files to a USB Memory Stick or External Drive
Copying folders and files to a USB memory stick or external hard drive allows you to have extra copies of the items you have copied, and makes it easy to transport those items from computer to computer. One example is the report you write at work or school, copy to your USB memory stick, and then open that same report at home to do further work on the document. Cloud based storage is replacing some of the need to have documents transported on USB memory sticks and other devices, but there may be some items you do not want stored online. Another example of copying folders and files on a USB memory stick is the NLS BARD talking book website. You can download a book, extract or unzip the folder of that book onto a USB memory stick, and then play that book in the NLS Digital talking book player. Generally, when you download an NLS BARD talking book it is saved to your "Downloads" folder. When you save a document it is generally saved in the "Documents" "My Documents" area of the "Libraries" in Windows File Explorer. The following activities assume that you know how to create folders in specific drives, save files to those folders, zip and un zip those folders. This web page has headings for easier access. The letter h will take you forward through the headings, and Shift h will take you backwards through the headings. When you are finished move to the link at the bottom of this page titled "BACK" to go to the "Simple Windows Lessons" web page.
1. Press Windows key e to open the Windows File Explorer.
2. Shift Tab to the "Tree View."
3. Up arrow to the "Libraries" area.
4. Right arrow to open the "Libraries" area.
5. Down arrow to the "Documents" item.
6. Right arrow to open the "Documents" item.
7. Down arrow to the "My Documents" item.
8. Hit the Enter key one time to make the "My Documents" item active.
9. Hit the Applications key one time.
10. Down arrow to, or hit the letter w to move to the "New" menu item.
11. Right arrow and you will hear the word "Folder."
12. Hit the Enter key one time only!
13. Type the words "My Project" (without the quotes).
14. Hit the Enter key one time and the "My Project" folder is created inside the "My Documents" folder--it is a sub folder. You will be placed directly on this folder in the "Tree View."
15. Hit the Enter key one time to make the "My Project" folder the active folder.
16. Hit the Tab key until you get to the "List View" of the "My Project" folder.
17. Hit the Applications key one time.
18. Down arrow to, or hit the letter w to move to the "New" menu item.
19. Right arrow one time and you will hear the word "Folder." Do not hit Enter!
20. Down arrow to your word processor or "Rich Text Document" or "Text Document."
21. Hit the Enter key one time only!
22. Type the words "Project One" (without the quotes).
23. Hit the Enter key one time only! You are immediately placed on the "Project One" file.
24. Press and hold down the Control key and hit the Spacebar one time to unhighlight the "Project One" file.
25. Hit the Applications key one time.
26. Down arrow to, or hit the letter w to move to the menu item titled "New."
27. Right arrow one time.
28. Down arrow to the word processor of your choice.
29. Hit the Enter key one time only!
30. Type the words "Project Two" (without the quotes).
31. Hit the Enter key one time and you will be placed directly on the "Project Two" file.
32. Press and hold down the Control key and hit the Spacebar one time to unhighlight the "Project Two" file.
33. Hit the Applications key one time.
34. Down arrow to, or hit the letter w to move to the "New" menu item.
35. Right arrow one time.
36. Down arrow to the word processor of your choice.
37. Hit the Enter key one time only!
38. Type the words "Project Three" (without the quotes).
39.. Hit the Enter key one time.
40. Up arrow to the "Project One" file.
41. Hit the Enter key one time to open the "Project One" file.
42. Type the words "This is Project One" (without the quotes).
43. Press and hold down the Control key and hit the letter s to save the document. You will hear nothing, but the file will be saved.
44. Press Alt F4 to close the "Project One" file.
45. Hit the Enter key one time to open the "Project One" file and you will be at the top of the document, just before or to the left of the word "This."
46. Press Control End to go to the bottom of the document.
47. Hit the Enter key one time to move to a new line.
48. Type the words "This is paragraph two" (without the quotes).
49. Press Alt F4 and a box titled "Microsoft Word," with a message, will pop up with three buttons titled "Save, Don't Save, or Cancel." You can "Save" and close the document, keeping the text you just wrote. You can "Don't Save" and close the document without saving the text you just wrote. Or, you can "Cancel" which will put you back in the document at the place where you were typing.
50. Arrow to the "Save" button and hit the Spacebar one time. The document or file will close and you will be placed on top of it in the "List View" of the "My Project" folder.
51. Shift Tab until you get to the "Tree View." You should land on the "My Project" folder. If you do not land on the "My Project" folder, use your arrow keys, or the letter m again-and-again until you are on the folder.
52. Hit the Enter key one time to be sure the "My Project" folder is active.
53. Hit the Applications key one time.
54. Down arrow to the "Send To" menu item.
55. Right arrow one time and you should hear "Compressed (zipped) folder.
56. Hit the Enter key one time and the "My Project" compressed folder will be created. You should be placed on top of this folder, but may need to use your arrow keys or the letter m until you are on it. Listen carefully to your screen reader because there are two folders named "My Project." One will say something about "zipped or compressed." That is the folder you want to be on.
57. Hit the Enter key one time on the zipped or compressed "My Project" folder.
58. Press Control c to copy the zipped "My Project" folder.
59. Down arrow to the "Computer" item in the "Tree View."
60. Right arrow to open the "Computer" item.
61. Down arrow until you hear the name of your USB memory stick or external hard drive.
62. Hit the Enter key one time to activate the USB memory stick or external hard drive.
63. Press and hold down the Control key and hit the letter v to paste the zipped folder onto your USB memory stick or external hard drive.
64. Hit the Tab key again-and-again until you get to the "List View" of your USB memory stick or external hard drive.
65. Use your down or up arrow keys, or the letter m to locate your zipped "My Project" folder.
66. Hit the Applications key one time.
67. Down arrow to the "Extract All..." menu item.
68. Hit the Enter key one time and a box will pop up titled "Extract Compressed (Zipped) Folders."
69. Hit the Enter key one time and the zipped "My Project" folder will be unzipped or uncompressed on your USB memory stick or external hard drive. It will probably pop up in a separate window. If it does, press Alt F4 to close that window.
70. Use your down and up arrow keys to see if you have both the zipped and unzipped "My Project" folders on your USB memory stick or external hard drive.
71. Arrow to the zipped "My Project" folder.
72. Hit the Delete key one time and a box will pop up asking if you really want to delete the zipped folder. If you hit the Enter key the zipped folder will be gone forever! It will not go into the Windows Desktop "Recycle Bin."
73. Use your down and up arrow keys to see if there is now only the unzipped "My Project" folder on your USB memory stick or hard drive.
74. Make sure you are on the unzipped "My Project" folder.
75. Hit the Enter key one time to open the "My Project" folder.
76. Use your down and up arrow keys to see if you have the three files titled "Project One, Project Two and Project Three" in the "My Project" folder.
77. Press Alt F4 to close the Windows File Explorer.
78. Use the above steps to go into the "Downloads" folder and create, zip and copy a folder called "Books," with files titled "Book One, Book Two and Book Three" onto your USB memory stick or external hard drive.
79. When you are finished, move to your USB memory stick or external hard drive in the "Tree View."
80. Hit the Applications key one time.
81. Down arrow to the menu item titled "Eject."
82. Hit the Enter key one time.
83. Disconnect the USB memory stick or external hard drive from the USB port of your computer.
NOTE: It is assumed that you know how to search for and download NLS BARD talking books.
1. Download a book from the NLS BARD talking books website. It will most likely go into your "Downloads" folder.
2. Press and hold down the Windows key and hit the letter r to bring up the Windows "Run" command.
3. Type the word "downloads" (without the quotes).
4. Hit the Enter key one time and you will be placed in the "List View" of the "Downloads" folder.
5. Down arrow to the book you just downloaded.
6. Press Control c to copy the book you just downloaded.
7. Shift Tab to go to the "Tree View," and arrow to your USB memory stick.
8. Hit the Enter key one time to activate your USB memory stick.
9. Press Control v to paste the book you just copied onto your USB memory stick.
10. Hit the Tab key until you are in the "List View" of your USB memory stick.
11. Down or up arrow to your zipped NLS BARD talking book folder. Do not hit Enter!
12. Hit the Applications key one time.
13. Down arrow to the 'Extract All..." menu item.
14. Hit the Enter key two times and the zipped folder will be unzipped on your USB memory stick. A second window showing the contents of the unzipped folder will probably pop up. Press Alt F4 to close this second windows.
15. Use your down and up arrow keys to see if the unzipped folder for your NLS BARD talking book is on your USB memory stick.
16. Shift Tab to the "Tree View."
17. Move to your USB memory stick.
18. Hit the Enter key one time.
19. Hit the Applications key one time.
20. Down arrow to the "Eject" menu item.
21. Hit the Enter key one time.
22. Take the USB memory stick out of the USB port on the computer.
23. Connect the USB memory stick to your NLS BARD Digital Player.